Contract Renewal Template

Meeting Prep Checklist

Review the current contract terms and conditions
Understand any changes in the customer's business that may affect the renewal
Prepare to discuss any potential concessions or changes to the terms
Build a case for renewal highlighting the value provided so far
List out any challenges or issues faced in the current term

Meeting Agenda Template

  • Welcome and introductions
  • Review of the current contract: highlights, challenges, and successes
  • Discussion of new contract terms and expectations
  • Reviewing any changes in the business needs
  • Questions and concerns regarding the renewal
  • Going over the renewal process and timeline
  • Agreement on next steps

Meeting Notes Template

  • Participants in the meeting
  • Main points discussed
  • Customer feedback on the current contract
  • New business needs discussed
  • Proposed changes in contract terms
  • Questions and concerns raised
  • Agreed-upon next steps

Meeting Follow-up Checklist

Update the CRM with meeting notes and outcomes
Send a follow-up email summarising the meeting and proposed next steps
Update the deal or opportunity record with the relevant information
Share a summary of the meeting with relevant colleagues
Schedule a follow-up meeting if necessary